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How To Organize Data In Excel For Analysis

🕐 21 Feb 23

How To Organize Data In Excel For Analysis

In this article we will show you the solution of how to organize data in excel for analysis, Microsoft Excel is a spreadsheet software used for calculations and data management, and it was developed by Microsoft to work on different devices like Android, Windows, MacOS etc.

Excel is full of shortcuts that can be helpful for you while trying to remove duplicates, doing simple calculations or just sorting out data.

These shortcuts can help make your work comparatively easier with only a few clicks. However, if you are not a regular user of Excel, it can be easy to miss those shortcuts.

This article discusses how you can easily sort your data in an Excel spreadsheet by using its sorting feature.

Step By Step Guide On How To Organize Data In Excel For Analysis :-

How To Sort

  1. Open the spreadsheet you want to work on in Excel.
  2. Once the spreadsheet is open, go ahead and highlight the rows or columns whose data you want to sort.
  3. In order to highlight the rows and columns of your choice, first click on a cell and then drag your cursor down across your spreadsheet to highlight all the cells you want to work on.
  4. Once you have selected all cells containing the data you want to work on, navigate towards “data” at the top of the screen.
  5. After selecting “data”, a drop-down menu will appear from there, click on “sort”
  6. A new window will appear that will give you different sorting options to choose from.
  7. if you are sorting by column, choose the column “sort by” option that is given under ‘column’ in the dialogue box.
  8. Next on which option of the column you would like to sort.
  9. If you want to sort your data by row, click on “options” which is given at the top of the smaller table.
  10. You will find new options that will allow you to arrange rows according to your preference.
  11. Click on any of the below options according to your need.

If you have row of data that is composed of numbers rather than letter, and you want to sort your data according to numbers, then you can do that by the following the steps given below:

  1. Select the numbered column from the “column” drop-down menu.
  2. Then click on either “smallest to largest” or “largest to smallest”, based how you would like your data to be sorted.
  3. Once that is done, click on “OK”

Your data will now be sorted according to numbers given in the said row or column.

Conclusion :-

There are also some other ways by which you can sort your data and organize according to your convenience.

Those methods include conditional formatting, sorting by rows on Mac or a PC, highlighting sorted rows, etc.

With the help of any of these methods, you can easily sort your data in Excel to keep a better track record.

I hope this article on how to organize data in excel for analysis helps you and the steps and method mentioned above are easy to follow and implement.